CALCULATING THE TOTAL COST OWNERSHIP ON YOUR NEW PRINTER
Avoid burdening your company with years of unnecessary expenses.
Avoid burdening your company with years of unnecessary expenses.
The Total Cost of Ownership (TCO) represents the genuine cost of a printer or MFP to your business over its entire lifespan. It includes the upfront purchase and installation costs as well as the continuous operational and maintenance expenses for the anticipated ownership duration.
Various factors can influence a device's TCO, such as:
When evaluating a device's TCO, consumables play a significant role alongside other key factors. Prior to finalising any agreements, ensure to ask these key questions to yourself and your supplier..
If you have implemented a network device management solution, this information will be readily available. If not, tracking your paper purchases will give you a fairly good estimate of your print and copy numbers.
Think about the needs of your device.
You can calculate your colour usage by checking your printers usage reports. Many printers allow you to generate a monthly usage report, which provides insights into actual print volumes by color vs. black-and-white. This can give you a more accurate picture if you have access to these logs or reports.
If you can't access your printers usage reports you can calculate your usage manually:
By knowing your colour output, it can help you make informed decisions about TCO and plan for consumables and maintenance costs.
Most businesses keep their machines for an average of 3-4 years. We don’t recommend keeping a device for more than 5 years, as a device this old will probably be in need of regular maintenance and will also likely no longer be compliant to energy-efficiency standards.
This includes the cost of:
Use this text to provide answers for your most commonly asked questions.