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37 Anderson St Cairns, QLD 4870 | 07 4080 2000
37 Anderson St Cairns, QLD 4870 | 07 4080 2000

CALCULATING THE TOTAL COST OWNERSHIP ON YOUR NEW PRINTER

Avoid burdening your company with years of unnecessary expenses.

What Is Total Cost Ownership?

The Total Cost of Ownership (TCO) represents the genuine cost of a printer or MFP to your business over its entire lifespan. It includes the upfront purchase and installation costs as well as the continuous operational and maintenance expenses for the anticipated ownership duration.

What can impact a printers TCO?

Various factors can influence a device's TCO, such as:

  • Cost of consumables
  • Yield of consumables
  • Types of consumables required e.g. toner, drums, waste toner, belts, etc.
  • Electricity Consumption
  • Maintenance and Repair Costs
  • Features e.g simplex printing only = more paper consumption
  • Device Lifespan

Things to consider when calculating your device’s TCO

When evaluating a device's TCO, consumables play a significant role alongside other key factors. Prior to finalising any agreements, ensure to ask these key questions to yourself and your supplier..

WHAT ARE THE NEEDS OF MY BUSINESS

How many pages do you print or copy per month?

If you have implemented a network device management solution, this information will be readily available. If not, tracking your paper purchases will give you a fairly good estimate of your print and copy numbers.

What device specifications do you require?

Think about the needs of your device.

  • Do you need colour or just mono?
  • Do you need to print in A3 as well as A4?
  • What functions do you want to use? e.g Print, Copy, Scan, Fax?
How many colour pages do you print or copy per month?

You can calculate your colour usage by checking your printers usage reports. Many printers allow you to generate a monthly usage report, which provides insights into actual print volumes by color vs. black-and-white. This can give you a more accurate picture if you have access to these logs or reports.

If you can't access your printers usage reports you can calculate your usage manually:

  1. Track Usage for One Week
  2. Calculate a Weekly Average
  3. Multiply to Estimate Monthly Usage

By knowing your colour output, it can help you make informed decisions about TCO and plan for consumables and maintenance costs.

How long do you plan on owning the device?

Most businesses keep their machines for an average of 3-4 years. We don’t recommend keeping a device for more than 5 years, as a device this old will probably be in need of regular maintenance and will also likely no longer be compliant to energy-efficiency standards.

Cost of device

What is the cost of the device?
  • Purchase price or rental price
  • Delivery and installation costs
What are the running costs?

This includes the cost of:

  • Consumables
  • Delivery fees
  • Repair costs
  • Expected energy costs
What services does the supplier offer?

Use this text to provide answers for your most commonly asked questions.